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What Does Daylight Saving Time Mean to Employers?




by:
Goldberg Segalla LLP - Buffalo Office

 
March 12, 2014

Previously published on March 7, 2014

At 2 a.m. on Sunday, March 9, 2014, people all across the United States set their clocks forward one hour to start Daylight Saving Time (DST). The change is intended to place more sunlight into “daytime” hours in order to seemingly stretch the day longer and conserve energy. In fact, 2014 marks the eighth year DST was expanded by four weeks pursuant to the Energy Policy Act of 2005.

For many, the change simply means one less hour of sleep, but for employers, the time change has unique and important implications. While most organizations have developed protocols for dealing with the technological requirements of the time shift, such as adjusting the time in their computer systems, voice mail, and time clocks, many employers may not be prepared for the other impacts of the time change caused by the start of DST.

Pay for Employees Working at 2 a.m. on March 9, 2014
An employee that is not “exempt” from the overtime requirement of the Fair Labor Standards Act and subject to the New York Wage Payment Law (Article 6 of the New York Labor Law) must be paid for all time worked. Generally, time worked is defined as time that an employee is “suffered or permitted to work.” (See, e.g., Fair Labor Standards Act, 29 U.S.C. § 203 (g); 29 C.F.R.§ 785.) “Non-exempt” employees working the midnight, third, or graveyard shift on Sunday, March 9, 2014, did not work from 2-3 a.m., and absent a policy or a provision of a collective bargaining agreement providing otherwise, an employer is not obligated to pay an employee for that hour. If an employer does voluntarily pay employees for this hour, it may credit this payment toward any overtime compensation that is required. Conversely, employees who work this shift in November at the end of DST work an additional hour for which the employee must be compensated.

Increase in Workplace Injuries
According to the National Sleep Foundation, it will take most people a few days to adjust to the loss of one hour of sleep. According to a study published by the Journal of Applied Psychology in 2009, on the Monday following the advance of one hour on the clock, employees lose an average of 40 minutes of sleep. The same study found that on the Monday following an advance, workplace injuries increase by 5.7 percent. Further, the injuries that occur on the Monday following the “Spring Forward” of clocks are much more severe, resulting in 67.6 percent more work days lost than injuries on other days.

Awareness of the increased safety risk may help employees exercise additional caution and avoid potentially dangerous accidents and injuries.



 

The views expressed in this document are solely the views of the author and not Martindale-Hubbell. This document is intended for informational purposes only and is not legal advice or a substitute for consultation with a licensed legal professional in a particular case or circumstance.
 

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