• 2017 Update on Maximum Charges for Copies of Medical Records in Florida
  • May 3, 2017 | Authors: Isabelle Bibet-Kalinyak; Courtney G. Tito
  • Law Firms: McDonald Hopkins LLC - Cleveland Office; McDonald Hopkins LLC - West Palm Beach Office
  • Florida recognizes that a patient’s access to their medical records is important and necessary for continuity of care. To that end, Florida has issued regulations on the permitted costs for copies of medical records, x-rays, and insurance information.
    Patients in Florida are not required to pay a fee for copies or searches of their records when the copy or search is done to assist in continued medical care.
    Florida law also states that upon receiving a written request and after discharge of a patient, a licensed facility must provide (in a timely manner) to any patient (or patient guardian, curator or personal representative) true and correct copies of all the patient’s records, including x-rays and insurance information, that are in the facility’s possession.
    For patients and government entities, the maximum fees shall not exceed the following:
    • $1 per page for the first 25 pages
    • $0.25 per page for each page in excess of 25 pages.
    For all other entities, the fee is $1 per page.
    Additionally, a licensed facility may charge actual costs (the cost of materials and supplies to duplicate the record and labor/overhead costs to do the duplication) for reproducing x-rays and other special kinds of records.
    Under Florida’s worker’s compensation statutes and rules, injured employees may only be charged up to $0.50 per page or the actual direct cost to the provider or facility for the x-rays, micro-films, or other non-paper records.
    The Florida Board of Medicine has more information available at http://flboardofmedicine.gov/patient-records-faqs.