• Having Access to the Right Tools is Essential to Controlling E-Discovery Costs
  • July 29, 2016 | Author: Amanda Strassner Merrill
  • Law Firm: Willcox & Savage, P.C. - Norfolk Office
  • In a recent survey of Fortune 500 Companies, general counsel listed electronic discovery costs as a top litigation concern. This is not surprising, as the sheer volume of potentially relevant electronic information increases exponentially every year. As the scope of e-discovery has continued to expand, so too have the vendors, tools, and software options available to assist lawyers and businesses with the process. In my last article from the fall of 2015 (available on our website), I summarized some of the basic tools and strategies used by businesses and their lawyers to (1) preserve relevant information, and (2) effectively and efficiently manage the review and production process.

    Although we have excellent relationships with some of the leading e-discovery vendors (and utilize their services where appropriate), we pride ourselves on having the technological capability to handle appropriate e-discovery issues in-house, at a fraction of the cost a third-party vendor would charge. For example, in a recent trade secret litigation we were able to save the client hundreds of thousands of dollars by relying primarily on in-house software, hardware, and personnel for the e-discovery components of the case.  

    Since 2015, Willcox Savage has continued to make significant investments in the technology and tools that allows us to provide increasingly customized and cost-effective e-discovery service to our litigation clients. Most recently, Willcox Savage expanded our in-house software offerings this year to include Eclipse SE. This eDiscovery review and production platform was selected from an increasingly-advanced universe of options we tested actively over the last few years. Eclipse SE stands out in the market for its intuitive layout, streamlined review platform and flexible licensing. Eclipse SE allows our review teams (or internal client reviewers) to easily conduct word searches, date filters and other essential document culling techniques in order to narrow the scope of documents which should be reviewed or produced. Eclipse SE also has extensive administrator tools such as review batches, comprehensive progress reporting, and smart (or self-updating) folders. A particularly popular option is persistent highlighting, where key names or terms are color-coded throughout the database - regardless of what other filtering or targeting is active. This quickly directs the reviewers’ attention to those relevant terms, again making the review process more efficient and effective.  

    We are confident that our internal use of Eclipse SE will often be the best and most economical option for document culling and review projects. However, we also maintain our existing relationships and preferred pricing with leading e-discovery vendors. Every case is different, and we encourage our clients to spend some time at the beginning of each matter evaluating which combination of tools is likely to be most efficient for the case at hand. Our E-Discovery and Litigation Support professionals can be available for consultation about current best practices in document management, culling, review, and production.